Purchasing Admin

Full-time — Vallejo, CA

Company Overview                                                                 

Founded in 2017, Factory_OS (F_OS) is a fast-growing construction technology company producing modular multifamily housing off-site.  The F_OS 256,000 square foot state-of-the-art fabrication facility, located on Mare Island in Vallejo, CA, can build 2,000 modules annually in a 34-station lean manufacturing/construction assembly process.   F_OS is rapidly scaling operations and production capacity to meet the demands of its robust pipeline of projects, including a newly opened second production facility on Mare Island.  We are expanding our team to support this growth stage.

Primary Function

The Purchase Admin will interface directly with the Director of Procurement and Accounting, as well as interface and coordinate with F_OS external partners and vendors.  The position will be responsible for reconciling receiving and creating AP voucher packages, assist in procuring new vendors and trade partners, generate and track purchase orders and receipts, maintain cost and inventory catalogs, and other material purchase-related duties. Must be well organized and have a detail-oriented approach.

Key Responsibilities

  • Reconciling receiving documentation to Purchase Orders
  • Creating AP voucher packages
  • Generating and sending Purchase Orders to suppliers
  • Performing month-end reconciliations of orders
  • Experience working with construction teams in an integrated/collaborative environment
  • Assisting the procurement team with quantity takeoffs and coordinating with project management on managing specification documentation

Other Desirable Skills

  • An accredited undergraduate degree and 2+ years of accounting/admin experience
  • Experience with Outlook, Excel, and other related software packages
  • Working knowledge of accounting software packages
  • Experience working with construction teams in an integrated/collaborative environment
  • Familiarity with electronic receiving processes
  • Ability to handle a fast-paced environment and strong attention to detail
  • Ability to work collaboratively in a cross-functional environment
  • Self-motivated and highly organized
  • Ability to work in a startup environment with broad responsibilities, ambiguity, and early-stage processes and procedures
  • Strong analytical skills and detail-oriented
  • Superb communications skills, both written and verbal


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